Unlock & Improve Your
Enterprise Knowledge
- Access-aware
- Source citations
- Secure answers
- Always on
HOW CANVASKB WORKS
Turn approved content into guidance and questions into insight
1. Connect approved content
Upload approved company content such as policies, procedures, playbooks and onboarding guides your team already uses.
Company Knowledge
2. Set access & permissions
Control who can access what knowledge.
Less searching. Fewer repeated questions. More consistent work.
Employees get trusted guidance from approved company content. Leaders see what people repeatedly ask and which knowledge needs to be clarified, added or updated.
3. Guidance employees can use
Employees ask questions and get trusted answers from the knowledge they are allowed to access.
Employees are eligible for an annual personal development stipend of up to $1,500 to support learning and professional growth.
4. Insight leaders can act on
Managers see insights to gaps and help them improve knowledge.
ROI
Your employees are wasting time finding answers - CanvasKB stops that
Every repeated question has a cost. Estimate how much your company could recover by reducing slow onboarding and internal knowledge search.
Quick estimate
Try it with your numbers.
Slide the three below to match your company, and we'll do the math.
Based on public benchmarks for how long new people take to get up to speed, and how much time staff lose looking for information.
$0 / year
Faster onboarding
$0
New people get up to speed sooner, instead of slowly finding their feet.
Less time searching
$0
Everyone stops losing hours hunting for answers and asking colleagues — they just ask the AI.
What this estimate assumes
250 workdays a year, 65 days for a new person to get up to speed, 20% of time spent searching for information, 35% of ramp-up time saved, and 20% of search time saved.
Industries
Built for industries where knowledge needs to be accessible
CanvasKB can support any organization with documented processes, policies, SOPs, and internal knowledge repositories.
These industries are where the pain is usually felt first.
case study
A founder’s playbook became an answer engine
70 pages of internal knowledge turned into consistent, source-grounded answers.
One playbook.
One trusted answer layer.
The company had 70 pages of founder principles, operating rules, and practical guidance. Valuable knowledge, but hard to search and easy to interpret differently.
CanvasKB made it queryable, so employees could ask questions and get answers grounded in the original material.
70 PAGES
turned into source-grounded answers
What our clients are saying
“CanvasKB brings structure to the chaos. Employees no longer need to think like librarians to find information in SharePoint. It can reduce search time, shorten onboarding, and improve the employee experience.”
“The AI assistant responds quickly and keeps the language and tone consistent. The answers are action-oriented, practical, and grounded in execution rather than theory.”
“The responses were appropriate and made good sense, even though they were based on a single document. I can imagine how powerful this becomes once full company documentation is loaded.”
“The more I think about CanvasKB, the more I think it is an amazing product. You are onto a winner. CanvasKB is the solution.”
Every repeated question is a knowledge gap
The answer may already exist in a policy, SOP, playbook, or SharePoint folder. But when employees cannot find it, managers become the search engine, and leadership stays blind to the pattern.
The Monday morning question
An employee asks their manager: “What’s our policy on this?”
The answer exists somewhere in SharePoint, but nobody finds it.
A cited answer in seconds. The manager keeps their morning.
Same question. Three answers.
Operations asks how to handle a 60-day late account.
Three managers give three different answers.
One cited answer. Every time.
The new hire stuck on day 12
A new employee needs to know the claim process, escalation path, or exception rule.
They wait, ask around, and lose momentum.
Policy, precedent, and source. Instantly.
The leader who finds out too late
A manager discovers the same confusion across three departments after it already caused delays.
Repeated questions become visible before they become operational problems.
Learning Resources
Insights to help your team move faster with AI
- Guide, Outcomes & Measurement
- Guide
FAQ
Key questions
- Still have questions?
We’re happy to help. Reach out to discuss your needs, challenges, and how CanvasKB can fit your business.
What does CanvasKB do?
CanvasKB turns your approved company documents into private, source-cited answers. Employees ask questions in plain language and get answers from your policies, SOPs, playbooks, SharePoint folders, and internal knowledge.
How is CanvasKB different from other AI providers
Generic AI can answer broadly. CanvasKB answers from your company knowledge. It respects access permissions, cites the source document, and shows leaders where employees keep getting stuck.
What documents can CanvasKB use?
CanvasKB can work with existing policies, SOPs, playbooks, onboarding documents, internal guides, PDFs, Word files, slide decks, spreadsheets, and SharePoint or OneDrive content.
Will employees see documents they should not access?
No. CanvasKB is permission-aware. If an employee should not have access to a document, CanvasKB should not use that document to answer their question.
How long does setup take?
Your first team can go live in 5 business days, once the initial documents, users, and access rules are defined.
Do employees need training to use it?
No. Employees sign in with their company email and ask questions in plain language. The goal is simple: no new search behavior, no folder hunting, no technical workflow.
Can managers see what employees ask?
No. Employees’ questions stay private. CanvasKB shows managers aggregated knowledge gaps, such as repeated topics, missing answers, and weak documentation.
Is CanvasKB employee surveillance?
No. CanvasKB is built to improve company knowledge, not monitor people. Managers see patterns across teams, while individual questions and conversations stay private. This mirrors enterprise privacy principles like aggregation and de-identification used in tools such as Microsoft Viva Insights.
- Still have questions?
We’re happy to help. Reach out to discuss your needs, challenges, and how AI can fit your business.
Open the knowledge your company already has.
CanvasKB turns your existing documents, SOPs, and policies into private, source-cited answers employees can trust.